1. GENERAL INFORMATION

This manual will serve as a guideline for handling of exhibition freight particularly from overseas to exhibition in Malaysia. These instructions will assist the exhibitor to prepare proper and timely despatch of your exhibition goods to the exhibition hall for exhibition. We strongly suggest the exhibitor or their forwarder to read this manual in conjunction with the handbook issued by the Exhibition Organiser.

World Commerce Freight System is experienced and knowledgeable to handle all types of exhibition freight and other logistics services. Our full range of services include: - Custom clearance, import/export documentation, transportation, on-site handling, provision of lifting equipment, storage of empty cases, and export freight arrangement etc.

With our agent worldwide, we can even arrange for a complete logistic package for your exhibition goods from your country up to exhibition hall in Kuala Lumpur, door to door. We recommend you to engage the services of our overseas agents to facilitate the movement of your exhibits. The list of our agents will be provided upon request. However, if you decide not to use the services of our nominated agents, we advise you to hand over this manual to your appointed freight forwarder for their information. It is important that the exhibition goods are consigned correctly. Failure to comply with the instructions and deadlines may delay or jeopardise your exhibits from display during the exhibition.

For more information, please contact us at: -
WORLD COMMERCE FREIGHT SYSTEM SDN BHD
Lot F1-42, Forwarder Building A, KLAS Cargo Complex
Kuala Lumpur International Airport
64000 Sepang, Selangor Darul Ehsan, Malaysia.
Tel : (603) 8778 8789 / 8778 8687/6019-316 4928
Fax : (603) 8778 8790
E-mail : jeffrey.lim@worldcommerce.com.my
merlinda.chan@worldcommerce.com.my

Exhibition goods from overseas can be accessed to the exhibition hall by the following routes: -

• Airfreight shipment via KLIA Airport
• Sea freight shipment can be imported via Port Klang
• Freight from Singapore either by the above mode of transport or we can arrange for door-to-door trucking services inclusive CCP and clearance at Johor Bahru.

3. ARRIVAL DEADLINES

Goods for exhibition at KL can be imported either as Temporary Importation or Permanent Importation.

• TEMPORARY IMPORTATION
Goods for exhibition purposes only and to be returned to the country of origin or re-export after exhibition. Goods under temporary importation are not to be sold or disposed off without obtaining prior approval from customs authority. Duties or taxes element, if any, for the goods intended for temporary importation can be covered by bank guarantee, which can be issued by the exhibitor or World Commerce Freight System Sdn Bhd upon written instruction by the exhibitor. Besides bonding the duty/tax element by bank guarantee, exhibition goods can be imported by using ATA-CARNET. Unless having approval from Customs Department, all the exhibition goods imported via ATA-Carnet must be re-exported.

• PERMANENT IMPORTATION
Goods intended for ultimate use during or after the exhibition should be imported as permanent importation basis. Duties or/and taxes will be paid at the import station either Port Klang or KLIA Airport.

The documents required for clearance of goods for seafreight or airfreights are as below: -

Please also notify:-

[Name of Exhibition]
[Name of Exhibitor / Booth No.]
C/O WORLD COMMERCE FREIGHT SYSTEM SDN BHD
Tel : (603) 8778 8789 / 8778 8687
Fax : (603) 8778 8790

Kindly take note that the same case/packaging will be used for return cargo for export purposes. We strongly recommend that bolted returnable type of case should be used. Packing in carton boxes is not advisable. The case or the exhibition goods must be mark as below: -

The case or the exhibition goods must be mark as below: -

[Name of Exhibition]
C/o WORLD COMMERCE FREIGHT SYSTEM SDN BHD

Please mark at least 2 side of the case clearly to ensure correct positioning. Marking on the front side is compulsory.

For all exhibition goods scheduled to despatch via seafreight and airfreight, you must send pre-alert notice to our office. For airfreight shipment, the pre-alert notice must reach us at least 3 working days before the arrival of the flight. The pre-alert notice must indicate the following information:-

• The Airway Bill or Bill of Lading No.
• The flight No. or the vessel name/voyage No.
• The container no if any
• ETD and ETA of the flight or vessel
• No. of packages, gross weight and dimension
• A copy of AWB or OBL
• A copy of invoices

The pre-alert notice must be faxed to our office at facsimile No. (603) 87788790 and duly acknowledge receipt by us.

9. FREIGHT CHARGES

10. INSURANCE

All works undertaken by us are at the owner’s risk. Insurance on exhibits is not included. We strongly recommend the exhibitor to obtain full comprehensive round-trip insurance for their exhibits. The exhibitor should bring a copy of insurance policy or cover note. The exhibitors are free to use their own underwriters. However, WORLD COMMERCE FREIGHT SYSTEM SDN BHD or their agent can offer a comprehensive door-to-door insurance programme (including exhibition period). Kindly send all details to our office should you require our service on such insurance. Neither WORLD COMMERCE FREIGHT SYSTEM nor the organiser will accept responsibility for any loss or damage or part thereof of the exhibition goods or equipment, prior, during and after the exhibition.

11. SOLD EXHIBITS OR GOODS FOR LOCAL DEMONSTRATION

Exhibition goods which imported under temporary importation basis are not allowed to be removed from exhibition hall until proper custom documentation is done. The exhibitor must inform us the details of the buyer or agent before the end of the exhibition in order us to advise them regarding the procedures, duties/taxes involved.

12. RETURNED EXHIBITS AND DISPOSAL INSTRUCTION

The disposal Instruction Form must be completed by the exhibitor before the closing of the exhibition. All returned exhibits requiring different routing must be clearly stated in the Disposal Instruction Form. Please take special note when handling the disposal of small items. It is advisable that the small parcel is made known to the on-site supervisor. If possible, the parcel should be brought to our site-office for personal attention. Please contact our on-site supervisor is you require further assistance. Please obtain the sticker/label from the on-site personnel and the final destination must be clearly marked for all returned exhibits. All the details of the Disposal Instruction Form must be fully completed and duly signed by the exhibitor and the duly authorised agent.

HANDLING TARIFF

FOR OVERSEAS CARGO FROM PORT KLANG TO EXHIBITION STAND

• INBOUND SEAFREIGHT
From arrival Port Klang up to delivery exhibition stands including storage of empty cases.

• OUTBOUND SEAFREIGHT
From exhibition stand up to Port Klang including return of empty case

• INBOUND AIRFREIGHT
From KLIA up to the exhibition stand including storage of empty cases.

• OUTBOUND AIRFREIGHT
From the exhibition stand up to KLIA including return of empty cases

• BOND FEES FOR TEMPORARY IMPORT SHIPMENT

• HANDLING FOR FILM , CD OR VIDEO TAPES

• HANDLING FOR ELECTRICAL ITEMS

** Electrical item are require Temporary Import Permit issue by JBE Jambatan Berkalan Elektrik
     (Electrical Products Department)
** Please note that the goods (electrical item) are only allow for temporary importation
     and must return after display at [name of exhibition]
     The application will take at least 5 – 7 days to get approve.

• LATE ARRIVAL SURCHARGE

TERMS OF PAYMENT

Unless otherwise arranged, all handling charges to be paid 2 days before the closing of the exhibition. This also applies to on-site handling charges for local exhibits.
Exhibitor can arrange payment via telegraphic transfer to:-

GENERAL CONDITIONS AND EXCLUSIONS

• The handling tariff published applies to normal handling of cargo only. Charges quoted are inclusive of manpower and lifting equipment.
   For specialised cargoes, which require hiring of floating cranes, lighters, etc., additional charges will be levied in accordance with actual outlays.

• Price quoted are for individual packages not exceeding 3000kgs gross weight and/or dimension 500 x 230 x 240 cm (L x W x H) on any side.
  Exhibits exceeding these limits are subject to separate arrangement and price will be quoted upon receipt of cargo details.

• All decision of usage of lifting equipment (such as crane and forklift) to offload the exhibits is at the discretion of our on-site representative. Exhibitor
   must abide by their decision.

• This tariff does not apply to hazardous or perishable goods that require special handling or storage. Prices will be quoted upon request.

• All the inbound quotations (inclusive of films and video tapes) only apply to goods that arrive in Malaysia before the arrival deadlines as specified in   the shipping instructions and with correct documentation. Failure to comply will lead to additional late arrival surcharges and may jeopardise your   exhibits being available for display during the exhibition.

• The handling tariff is based on the current rate of exchange. If there is any major fluctuation, it will be reflected in our invoice rendered for settlement.

• All work undertaken by us is at the owner’s risk and in accordance to our terms and conditions of trading. A copy of this will be submitted upon   request

Prepared by

Exhibition Freight Dept.
WORLD COMMERCE FREIGHT SYSTEM SDN BHD
Lot F1-42, Forwarder Building A, KLAS Cargo Complex
Kuala Lumpur International Airport
64000 Sepang, Selangor Darul Ehsan, Malaysia.
Tel : (603) 8778 8789 / 8778 8687 Fax : (603) 8778 8790
E-mail : jeffrey.lim@worldcommerce.com.

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